Executive Assistant

REMOTE WORKING - CAN BE BASED IN DENMARK, UK or EU.

About the Role:

Our client is seeking a dedicated and highly organised Executive Assistant to provide comprehensive administrative and project-based support to two Firm Partners. This role is integral to ensuring smooth operations and will involve handling confidential matters with the utmost discretion. As the Executive Assistant, you will act as the key administrative point of contact for the Partners and support projects within their remit. You will also be an active member of the office’s administrative team, providing coverage and assistance as needed.

Key Responsibilities:

• Administrative Support: Deliver high-level administrative assistance, including drafting business correspondence, producing accurate documents, and transcribing as needed.
• Travel and Diary Management: Maintain travel itineraries, arrange travel and meetings, and manage diaries efficiently.
• Meeting Coordination: Attend meetings, record and distribute minutes, and handle conference calls and videoconferences.
• Research: Perform internet and client research to support various activities, including speeches and proposals.
• Presentations: Prepare PowerPoint presentations.
• General Office Duties: Process and sort mail, maintain filing systems, copy, bind, and fax documents, and handle records and files.
• Expense Management: Process expense claims accurately and timely using the in-house system.
• Issue Resolution: Research, prioritise, and follow up on incoming issues and concerns, determining appropriate actions or responses.
• Schedule Management: Plan, coordinate, and ensure the Partner’s schedule is followed and respected.
• Telephone Coverage: Provide telephone coverage, manage messages, and follow up on voicemail recordings as requested.
• Relationship Management: Support maintaining professional relationships with clients, community boards, organisations, and committees.
• Confidentiality: Maintain discretion and confidentiality in all relationships and interactions.
• Prioritisation: Handle conflicting needs, proactively manage projects to completion, and meet deadlines under pressure.
• Team Collaboration: Establish and maintain contacts within the firm, sharing best practices and maintaining a working knowledge of the organisation.

Skills and Qualifications:

• Organisational Skills: Exceptional ability to prioritise multiple tasks seamlessly with excellent attention to detail.
• Communication: Strong written and verbal communication skills.
• Interpersonal Skills: Ability to work well with all levels of internal management and staff, as well as external clients and vendors.
• Problem-Solving: Proactive approach to problem-solving with strong decision-making capabilities.
• Emotional Maturity: Demonstrate high levels of emotional maturity and adaptability.
• Team Player: Highly resourceful team player, capable of working independently and exhibiting a positive “can-do” attitude.
• Discretion: Proven ability to handle confidential information with discretion.
• Performance Under Pressure: Ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward-Thinking: Actively seeks opportunities and proposes solutions to improve processes and efficiency.

Why Join Us?

This is an excellent opportunity to be a part of a dynamic and forward-thinking team. If you thrive in a fast-paced environment and possess a strong work ethic, we invite you to apply.